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All land ownership transactions should be registered in the Deeds Registry. This is to ensure that the State Government at every point in time has accurate records of title status of all lands within its jurisdiction as well as to serve as reference point for members of the public who may be interested in knowing about the existence of any rights over land in the State.

General Requirements
1. The applicant is to purchase and fill an Application Form from any of the designated Banks

2. The Deed of Assignment or Conveyance in 5 parts duly executed by the parties to the transaction

3. Current 3 years’ tax clearance receipts of the applicant or in the case of a corporate body, that of two of the directors.

4. An affidavit by the applicant, or in the case of a corporate body, a Director or the Secretary, verifying the information stated in the Application form

5. Affidavit of attestation sworn to by every person who signed as a witness to the transaction

Application and Registration Procedure
The following steps are taken in sucessfull allocation of plots;

1. Title applicant obtains an Application Form and returns the completed Application Form to the Lands Department together with the following supporting documents;

2. 5 copies of Deed of Assignment executed by the parties,

3. Current Tax Clearance Certificate of the assignee

4. An affidavit by the applicant, or in the case of a corporate body, a Director or the Secretary, verifying the information stated in the Application Form

5. Affidavit of attestation sworn to by every person who signed as a witness to the transaction

6. The Commissioner forwards the Application form together with other support documents to the Permanent Secretary who forwards to the Director of Lands to process the application

7. The Director of Lands instructs the Schedule Land Officer responsible for the area in question to open a file, assign a file number to it and forward the file to the Principal Valuation Officer to value the property
This is done by a Land Officer II who attaches a sketch plan of the property and submits to the Principal Valuation Officer

8. The Principal Valuation Officer reviews the inspection and valuation report. If there are no errors in computation and the report, the Principal Valuation Officer signs the report and sends the file back to the Schedule Land Officer.

9. The Schedule Land Officer notifies the applicant of fees to be paid and the designated Banks where the relevant payments are to be made. A copy of the schedule of fees is submitted to the Head of Accounts and/or Sub-Treasurer

10. The applicant makes the payments at the designated Banks, he submits copies of the Bank tellers at the Sub-treasury and the Accounts Department
The Sub-treasury office confirms payments by checking the Bank tellers against the bank manifests. If the payment details are in the manifest, a receipt is issued to the applicant. However, where there is no evidence of payment in the manifest, the applicant is advised to rectify payments before a receipt can be issued. The Director of Lands should be informed of such situations.

11. The applicant submits a copy of the receipts to the Schedule Land Officer, who attaches the receipts to the file and sends the file to the Director of Lands requesting for approval.

12. The Director of Lands checks the application to ensure all the necessary information have been provided before making his comments, and forwards the file to the Permanent Secretary, requesting for the Commissioner’s approval

13. The Permanent Secretary reviews the whole process and sends the file to the Commissioner for approval if the transaction is in line with laid down procedures

14. The Commissioner signs the approval and forwards the file to the Permanent Secretary who sends the file back to the Director of Lands
The Director of Lands instructs the Schedule Land Officer to arrange for the stamping and registration and also notify the applicant of the date to collect the registered Title document.

15. The Schedule Land Officer submits the file to the Registrar of Deeds for stamping and registration.

16. The Registrar of Deeds registers the document

17. The applicant signs and collects the registered title document

Fees Payable
The fees that the applicant will be required to pay In this transaction include the following:

1. Consent/ registration fee

2. Stamp duty

3. Ground rent arrears

4. Inspection / preparation fee

5. Computer fee

6. 10% penalty incase of defaults.

Thank You

Consult De-GraceLand Home Consults to help you Register a deed of assignment in Lands.

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Okoli Okechukwu Loveday
De-GraceLand Home Consults
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